Time is gold. It is very important to use the gift of time wisely. Making the best possible use of time is known as time management. This is a process of planning time spent, and it ideally results in an increase in a person’s effectiveness, efficiency and productivity. It is not really a difficult concept, but it is surprisingly hard to put into action.
Management of time in the corporate world involves two essential traits, discipline and punctuality. Discipline encourages employees to behave properly and in an acceptable way in the workplace. This normally includes adhering to the rules and regulations of the company or organization. On the other hand, punctuality ensures that employees to report to work daily, go to work on time and complete their work on schedule.
Managers usually have the heaviest workload in a company. Because of this demand, it is necessary for them to be aware of how to manage their time wisely. Moreover, managers should also teach their employees important management traits such as discipline and punctuality. Outside of just being superiors, managers should also act as role models and set good examples.
Teaching these time-management skills to employees can be a crucial role for managers. Several smart techniques can help and guide managers to learn and master the elusive skill of time management.
Developing a Policy
The objective of developing a policy is to provide standardized company rules and regulations. Policy content includes details of the proper and expected behavior of an employee as well as the consequences and penalties for possible violations. This commonly involves details on attendance, leave, employee interactions, vendor interactions, sexual harassment and other elements of daily work life.
The policies of an organization are usually written in the form of a company manual or employee handbook. Regular reviewing and updating of policies should be done to provide the best and fairest rules for employees.
Ensuring Consistency in Disciplinary Actions
Disciplinary actions are used in dealing with job-related behavior that does not meet expected and communicated performance standards. They ultimately help employees to have a better understanding of the possible room for improvements concerning performance problems.
It is important that consistency in disciplinary actions be ensured and established. There should be no discrimination in implementing rules and regulations. Being fair and just at all times is a must.
Be a Good Listener
Listening is one of the most important time-management skills. A good listener can increase and improve productivity. This open communication can lead to positive outcomes such as learning, obtaining information and better understanding.
Managers who are good listeners have greater chances of building long-lasting business relationships with employees. Their transparency creates a trustworthy relationships. The manager and the employees must have good and proper coordination. Constant communication helps stave off conflict and misunderstanding.
Healthy Work Culture
A workplace with a healthy culture can promote healthy minds and healthy bodies, leading to a healthy organization. The work environment should offer a pleasant atmosphere to employees since most of their time is spent there.
Managers should earn the respect of employees. This can easily be done by having good relationships and never treating them as paeans. Employees should feel happy, confident and positive at all times. Managers should encourage them to participate actively in organizational activities. It is important that the manager lets employees voice their ideas and make decisions on their own.
The efficiency of the employees is triggered by effective communication. Open communication enables interaction with others, discussion of problems, brainstorming activities and new ideas from others’ expertise.
Managers should ensure proper communication in case problems arise. Sitting with employees should be done regularly to monitor their performance as well as give feedback. This will boost the confidence level of employees. It is the manager’s role to guide and encourage employees for more efficient and productive performance and results.
Complaints/Grievances Redressal System
Some companies and organizations are now using online helpdesk system to address complaints, grievances, and issues of the employees. Information gathered serves as guides in the possible revisions of the rules and regulations. The alignments done will continue to benefit the employees of the organization.
Time management can revolve around a lot of possibilities. Everyone in the company, from the president, directors, and managers to the employees, whether they work for a bank, a bakery of even a Rochester workers’ compensation attorney, should act and perform in a way that will definitely show outstanding results for the benefit of the company.
Paul Gilbert is a contributor to BusinessTown.com.